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By-Laws
Of
Edinburg Pan American Golf Association
Rev 12/06/2005
Preamble
The primary purposes of this golf association are to work closely with local golf courses to promote golf and a golf program in Edinburg, to provide a good publicity outlet for Edinburg golf activity, to provide social and golf contact among its members, to provide accurate handicaps, to provide a tournament program, to support youth golf and scholarship, and to create and encourage an atmosphere of sportsmanship and friendship among local golfers.
Article I
The name of this club shall be the Edinburg Pan American Golf Association.
Article II
General Rules
Section 1 the Order of Business
At all meetings the order of business shall be as follows:
Section 2 Procedure
Robert’s Rules of Order Revised shall be the final authority as to parliamentary procedure at all meetings of the members in so far as they do not conflict with any provisions of these by-laws.
Article III
Board of Directors
Section 1 Initial Board of Directors
The Club membership shall, at its first meeting, elect seven Directors. The Directors, at their initial meeting shall choose a President, a Vice President, and a Secretary-Treasurer. The other 4 (four) shall serve as Directors but shall draw for terms – two for terms of 1 (one) and two for terms of 2 (two) years.
Section 2 Election of Directors
After the initial election of the Board of Directors, as above provided, the club membership shall, at its annual meeting (anniversary time), elect 2 (two) Directors for a 2 (two) year term. The procedure at each subsequent annual meeting of the membership shall be the aforesaid.
Section 3 Officers
The Vice President shall automatically become President at the end of his year of term
as Vice President and the club membership shall elect a Vice President and a Secretary-Treasurer to serve as the officers of the Board of Directors and of the membership from one annual meeting to the next annual meeting. The most immediate past President shall serve as a voting member of the Board of Directors
Section 4 Meeting of the Board of Directors
The Board of Directors shall meet at a time and place fixed by the President. The Secretary-Treasurer shall call, e-mail or mail a notice of the meeting to each Board member at least 3 days prior to the meeting. The president or any two (2) member of the Board may call a special meeting of the Board of Directors at any time, provided that the Secretary-Treasurer shall e-mail or mail a notice of such meeting, stating the business to be brought before the Directors, at least 3 days prior to said called meeting.
Section 5 Quorums
Five members of the Board of Directors shall constitute a quorum at any meeting of
said Board of Directors.
Section 6 Government and Management
Control and management of the affairs, funds, and properties of the club shall be vested in the Board of Directors. The Board of Directors shall authorize all disbursements and the Secretary-Treasurer, or another officer so authorized, shall sign all checks. The President and one (1) other officer of the club shall sign all contracts, bonds or other documents necessary for the conduct of the business of the club.
Section 7 Interpretations
The Board of Directors shall interpret these By-Laws and its decision shall be final on all questions as to the interpretation of same.
Section 8 Vacancies
The Board of Directors shall, by majority vote, appoint any member in good standing to fill any vacancy, which might arise on the Board of Directors; said appointee to complete the term of the Director whose vacancy he fills. The Board of Directors may, at its discretion, declare a position on the Board vacant upon three (3) consecutive unexcused absences and fill the so declared vacancy using the above-described procedure.
Section 9
The President shall be entitled to vote only in the event of a tie vote by the Board of Directors.
Article IV
Standing Committees
Section 1 Publicity Committee
The Publicity Committee shall consist of the Secretary-Treasurer.
Section 2 Handicap Committee
The Handicap Committee shall consist of two (2) Board members and three (3) members. It shall at all times keep records and establish handicaps for club members in accordance with the rules of the United States Golf Association and the National Pan American Golf Association. Such records shall be maintained timely in accordance with the stipulations of the Board of Directors.
Section 3 Tournament and Rules Committee
The Tournament and Rules Committee shall consist of three (3) Board members and five (5) members. It shall have charge of all tournaments among members, shall plan a schedule of tournaments for approval by the Board of Directors, shall keep the Publicity Committee advised of all tournaments, and shall encourage all members to participate in competitions hosted by other clubs. It shall keep records of all tournaments, fees collected for same, and shall set the rules for club competition. It shall be the final arbiter of any dispute, subject to review by the Board of Directors.
Section 4 Food & Entertainment Committee
The Food and Entertainment Committee shall consist of three (3) Board members and five (5) members. Its duties shall be to provide food and/or suitable entertainment for club meetings, tournaments, and special events and to promote fellowship and good sportsmanship among the members of the club.
Section 5 Membership Committee
The Membership Committee shall consist of the Board of Directors. Its duties shall be to actively solicit new members. It shall determine whether to accept or reject any prospective new member.
Article V
Fees and Dues
Section 1 Dues
The dues of this club shall be $35 (thirty five)1 per year and shall be payable on January 1st (the beginning of the Edinburg PAGA year) and shall become delinquent on February 1st.3
Dues are NOT prorated; however, new members wishing to join after September 1st shall pay only $202 for the remainder of the PAGA year.
Any member delinquent past 90 days shall be dropped from membership. No member shall have voting privileges while delinquent in payment of his dues.
Section 2 Membership classes
Social membership – There is established a "Social" membership for those who wish to participate in the non-golf aspects of the Edinburg PAGA. The annual dues for this class shall be $20.2
Junior membership – There is established a "Junior" membership which entails full privileges of membership for anyone who has not reached age 30 by January 1st of any year.3 The annual dues for this class shall be $20.2
Article VI
Meetings
Section 1 Annual Meeting
There shall be an annual meeting, the date of which is to be fixed by the Board of Directors. The Secretary-Treasurer shall mail or e-mail to each member in good standing the date, time, and place of each annual meeting at least 10 (ten) days prior thereto.
Section 2 Special Meetings
The Board of Directors, or any one-third (1/3) of the members in good standing is hereby vested with authority to transact business at a special meeting of the membership, notice of which shall be given as provided in Article VI, Section 1. In addition thereto, said notice shall contain an agenda for said special meeting.
Section 3 Call of Special Meeting
Upon petition in writing of one-third (1/3) of the members in good standing, presented to the Secretary-Treasurer of the Board, requesting a special meeting, the Secretary-Treasurer shall cause notice to be given to all club members in good standing in accordance with the two preceding Sections of this Article.
Article VII
Expulsion
Section 1
By vote of at least two-thirds (2/3) of the membership present at an annual or special meeting of the membership, any member of this club may be expelled for cause, including, but not limited to, unsportmanlike conduct, vulgarity, an egregious violation of the Rules of Golf, or any other conduct reflecting adversely on the club. In the event any member is expelled, that member shall be reimbursed, pro-rata, for dues paid in the year expelled.
Article VIII
Organization
This club shall be a non-profit organization and organized solely for the benefit of its members. The club shall not be liable to any member or any other person for any damage or claim arising out of this club’s operation, and any member applying and being accepted into this club expressly waives any claim or damage, which may exist now or arise in the future.
Article IX
Amendments
These By-Laws may be repealed or amended, or new By-Laws adopted by a two-thirds (2/3) majority of the members in good standing present at an annual meeting or at any special meeting held for that purpose.
Certification:
These By-Laws were read, approved and accepted as the By-Laws for the Edinburg Pan American Golf Association by those present at its annual meeting this 3rd day of April, 2002
_________________ President _________________ Secretary-Treasurer
1 – Amended (from $20) at General Membership meeting March 11, 2003
2 – Amendments approved at General Membership meeting March 9, 2004
3 – Amendment approved at General Membership meeting December 6, 2005